QR code data collection for field teams — straight into Google Sheets
Give your field workers a URL. They scan QR codes on any phone — data writes directly to your Google Sheet in real time. No app, no account, no training. Works offline.
Free tier available — no credit card required
What field teams use it for
Site inspection & safety checks
Scan item codes against checklist — timestamped record per inspection
Equipment check-out
Workers scan tools on pickup and return — no paper log
Attendance & site sign-in
Field workers scan a QR on arrival — auto-logged with time and device
Delivery confirmation
Driver scans package QR on drop-off — instant Google Sheets entry
Maintenance job log
Scan asset code to log work order completion in the field
Field data collection
Any scan-based data capture: meters, labels, serial numbers, locations
Replace paper, WhatsApp, and manual data entry
Your field team already has a phone. QR to Sheets turns that phone into a data collection tool that writes directly to the spreadsheet you already use.
Workers scan from any phone, anywhere
No app to install, no shared device. Each field worker opens a URL on their own phone — the link is the entire worker-facing product. Works on Android, iPhone, and any modern browser.
Works offline in remote and low-signal areas
Scans save to the device first. Hours later, when signal returns, every scan syncs automatically to Google Sheets. Field teams keep working regardless of connectivity.
One link per site, job, or crew
Create separate scanner links for each site, job type, or shift. Each link writes to its own tab or spreadsheet. Data from Site A never mixes with Site B.
Every scan lands in your Google Sheet
Timestamped rows with scanned value, device identifier, and custom columns. Your operations team sees the data in real time on Google Sheets they already know how to use.
Replace paper forms and WhatsApp reports
Field workers stop photographing checklists or typing into group chats. Each scan creates a precise, timestamped record in your sheet — no transcription, no data loss.
Workers never touch your Google account
The admin connects Google Sheets once. Field workers only see the scanner screen — they have no access to the spreadsheet, other files, or any admin settings.
Deploy to your field team today — no IT department needed
Connect your Google Sheet
Sign in with Google and pick the spreadsheet for field data. Configure the columns — scanned code, timestamp, site, worker. Under two minutes, no developer needed.
Create a scanner link per site or job
Create one scanner link per site, crew, or job type. Each link has its own Google Sheets destination. Name them clearly — workers just need to bookmark the right URL.
Share the URL with field workers
Send the URL via WhatsApp, email, or print it as a QR code on the site induction sheet. Workers bookmark it — no app store, no account, no onboarding session.
Workers scan — data reaches your sheet in real time
Every scan creates a new row in your Google Sheet instantly. Monitor field activity from your laptop while your team works on-site. Export, filter, or share as needed.
No app rollout. No hardware. No training session.
Other field data collection tools require MDM, shared devices, or a two-hour onboarding. QR to Sheets works with the phone already in your worker's pocket — they open a URL and scan.
Common questions
Do field workers need to install an app?+
No. Workers open the scanner link URL in any phone browser. Nothing to download, no sign-up, no shared password. They just scan.
What if a field site has no internet connection?+
Scans are saved to the device first. When signal returns — even hours later — they sync automatically to Google Sheets. Workers keep scanning through any dead zone.
Can I have different sheets for different sites or crews?+
Yes. Create one scanner link per site, job type, or shift. Each link writes to its own Google Sheets destination. Premium supports unlimited scanner links.
Can I see which worker submitted each scan?+
Each row includes the device identifier and scanner link name. You can see which device (and therefore which worker or site) submitted each scan.
What types of codes can field workers scan?+
QR codes and most standard barcodes: Code 128, Code 39, EAN-13, UPC-A, and more. Workers can also upload an image or type a value manually if the camera is unavailable.
Start collecting field data in Google Sheets today
Free tier included. No credit card. No app for your workers.
Start for free