88-second tour
In a hurry? Watch this.
Every feature in under a minute and a half. On-screen text, no narration, so it works with the sound off.
No app, no account for field staff
Scan QR codes directly
into Google Sheets — no app, no account.
QR to Sheets is a browser scanner link for attendance, check-in, inventory and event entry: share it with your field team and every QR scan lands in your Google Sheet in real time — no app install, no account setup, no staff training.
Works on any phone, no app install
Syncs offline automatically
You control the spreadsheet
ScannerLive
SKU-48172saved to your Sheet
Sheet sync
Today 42
SKU-48172
LOT-8841
REF-5530
ASSET-119
Offline ready
Scans saved to device before network sync, CSV export available.
Admin controlled
Admins choose the Sheet. Operators only scan and confirm.
Why it works
Deploy in minutes. Your team starts scanning immediately.
Staff need nothing but a URL
Workers open the scanner link in any phone browser — Android, iOS, or desktop. No app store, no shared accounts, no IT ticket needed.
Scans survive connectivity gaps
Scans are written to the device first, then synced to Sheets. Workers keep scanning even when signal drops — the data catches up automatically.
Data flows straight into Google Sheets
Connect the spreadsheet your ops team already uses. Each QR scan appends a timestamped row to Google Sheets — no formulas, no imports, no middleware.
Watch instead
Rather watch than read?
See QR to Sheets do its job: a phone scans a QR code and the row lands in your Google Sheet. Pick the video that fits your time.
4-minute walkthrough
Want every feature explained? Watch this.
A narrated four-minute walkthrough, from connecting your Google Sheet to your first scan. Captions included.
More on the videos page: Pip's walkthrough, a barcode tour and two Shorts, each with a transcript.
Also included
QR code generator included
Create QR codes for your scanner URLs, asset tags, or any other content right inside the admin. Customise dot shapes and colours, then download and print for signs, lanyards, or equipment labels.
End-to-end in one tool
Print QR codes from the admin, deploy scanner links to field staff, and watch every scan arrive in Google Sheets. The entire workflow — from label creation to live data — stays in one place.
How it works
Admin sets up. Staff just scan.
No developer setup, no IT rollout. From sign-in to deployed scanner link in under five minutes.
01
Admin: create a scanner link
Sign in with Google, then approve a second, separate permission for the one sheet you pick — we never see the rest of your Drive. Choose the tab that receives scans and you are done in under a minute.
02
Admin: share the URL
Copy the scanner URL and send it to your field team — via WhatsApp, email, a printed QR code, or a sign on the wall. No accounts for staff to create.
03
Staff: open link, scan, done
Workers open the URL in any phone browser, allow camera access once, and start scanning. Every scan writes a timestamped row to your Sheet instantly.
Example workflows
From warehouses to events — any team, any workflow.
Site attendance
Log who's on site in real time. Workers tap a URL and scan their badge — every entry writes a timestamped row straight to Google Sheets, no sign-up, no app, no morning queue.
Job sites, shift logs, subcontractor sign-in, safety inductions.
Site attendance in Google SheetsWarehouse inventory
Count stock on any spare phone. Every scan lands in Google Sheets instantly — no handheld scanners, no software licences.
Bin counts, goods-in, dispatch checks, cycle counts.
Warehouse inventory scanningEvent check-in
Share one link with door staff before gates open. Each guest scan goes directly into Google Sheets — no App Store, no shared accounts.
Guest lists, VIP entry, seminar attendance, ticket validation.
Event check-in with QR codesMaintenance and inspections
Send each technician a scanner link. They scan asset tags on-site and the log writes itself to Google Sheets.
Equipment tags, inspection rounds, fault reports, service logs.
Maintenance and inspection logsPatrol and job logs
Create one link per route. Staff scan checkpoints as they go — every checkpoint scan writes to Google Sheets live, with no manual entry.
Guard rounds, cleaning checks, contractor visits, site walkthroughs.
Patrol checkpoint logsDeliveries and receiving
Scan delivery barcodes straight into Google Sheets. Works offline too — scans save locally and sync when connectivity returns.
Inbound deliveries, dispatch points, manifests, returns.
Delivery and receiving scansVisitor and contractor logs
One scanner link per entry point. Every visit is timestamped and appended to Google Sheets — no receptionist software needed.
Building access, restricted rooms, multi-site offices.
Visitor and contractor sign-inSchool attendance and assets
Staff open a URL and scan student IDs or equipment tags. Clean records in Google Sheets — no rollout, no IT ticket.
Class attendance, library books, IT assets, lab equipment.
School attendance in Google SheetsField team data capture
Give field crews a link and they start scanning immediately. Every scan goes straight into Google Sheets — the same spreadsheet the ops team already uses.
Route scans, proof of delivery, field surveys, meter reads.
Field team data captureAlso included
Capture a lead, and it is in your CRM before they close the tab.
Build a form, share the link or embed it on your own landing page. Every submission lands as a row in the same Google Sheet your scans go to and fires a webhook the moment it arrives, so Zapier, Make, n8n or your CRM picks it up in real time. No export, no nightly sync, no copy and paste.
- Real-time webhook on every submission: route a lead into your CRM, fire a Slack alert, start an email sequence, or trigger anything a no-code tool can reach.
- Every field arrives keyed by both id and visible label, dropdown choices included, so a Zap shows readable names instead of raw ids.
- A delivery that fails is retried with backoff, so a brief outage on your side delays the event rather than losing the lead.
- A live CMS, not a one-time build: add, reorder, rename or hide fields on a form that is already collecting, and the change is live immediately. No republishing, no new URL, and the embed on your landing page updates itself.
- Editing never rewrites history. Every response keeps the fields exactly as they were when it was submitted, so old rows stay readable after you change the form.
- Starts with name, phone with a country code, email and message.
- Design it in your own colours, or start from one of eight ready palettes — also editable while live.
- Embed it on Instapage, Wix, Squarespace, WordPress or Webflow with one snippet.
Registration and check-in, one place
- 1They sign upSomeone fills in your form on their phone, from your landing page or a link.
- 2They get a QR codeIt appears on screen and in their confirmation email, styled the way you want.
- 3You scan them inAny phone camera reads it at the door. One tap records the arrival, once, in QR to Sheets.
Forms is part of the paid plan. The free plan includes one form and ten trial submissions, so you can watch a row, a QR code and an email all arrive before you pay anything.
Free tool · no signup
Need the QR codes first? Make and print them free.
Paste a class list, an asset register, or a column straight out of Google Sheets and get a printable QR code for every row. No account, no watermark, no expiry, and nothing is uploaded — the codes are generated in your browser.
Up to 500 codes at once
One per line, or paste a spreadsheet column.
Avery-compatible label sheets
L7160/5160 and L7165/5163 grids, or plain paper.
Print or download as PNG
Sized so printed codes stay scannable.
Open the free QR tool Free forever, on every plan. Included with Free and Premium.
Pricing
Simple, per-device pricing
Free to try. No credit card. Start with 300 scans and 1 device. When you're ready, add more devices at $7/month — only pay for phones actively scanning, cancel anytime.
What counts as a device? Each physical phone or tablet that opens a scanner link counts as one device. One link can be used by multiple phones simultaneously — buy as many devices as you have scanning stations, and scale up or down each month. Example: 3 phones scanning at an event = $21/month.
Free
Try the full admin and worker workflow: create a scanner link, share it with staff, and see scans arrive in Google Sheets.
$0
- 1 active scanner link
- 300 scans total
- 1 Google Sheet connection
- 1 form with 10 trial submissions
- Device-local CSV backup
- QR code generator (PNG, watermarked)
- Bulk QR codes + printable label sheets (free, no signup)
Most popular
Premium
Deploy unlimited scanner links to unlimited field staff. Only the phones actively scanning at any one time are billed — scale up or down each month.
$7/device/month
- Unlimited scanner links
- Unlimited scans
- Unlimited Google Sheet connections
- 2 live forms per device, embeddable anywhere
- Edit a form while it is live: change fields, wording and colours without republishing
- Unlimited submissions with confirmation emails off
- Real-time webhooks: every submission into Zapier, Make, n8n or your CRM
- 2,000 confirmation emails a month, +500 per extra device
- Each link gets its own Sheet destination
- Scan history & cloud backup
- Customisable dashboard widgets
- QR code generator (watermark-free PNG + SVG)
- Bulk QR codes + printable Avery label sheets
Enterprise
For large distributed teams, multi-site deployments, and high-volume field operations. Custom pricing, dedicated onboarding, and SLA support.
Custom
- Everything in Premium
- Custom device count
- Volume pricing
- Dedicated onboarding
- SLA and priority support
- Custom branding options
- Invoice billing available
Your scan data stays in your own Google Sheet — we never store or access your Sheet content. No credit card required for the free tier.
New add-on
Running an event? Send QR invitations and scan guests in at the door.
The Events add-on imports your RSVP list from Google Sheets, sends personalized QR invitations, and writes check-in timestamps back to your spreadsheet automatically.
Learn about EventsGuides
How scanning into Google Sheets actually works
Every method compared, including the free Google Forms and Apps Script routes and exactly where each one stops working.
QR code attendance (free, no app)
Take attendance into your own Google Sheet from a phone browser. Nobody being scanned needs an app, and the first 300 scans are free.
How to take QR attendance in Google Sheets, free
Why having staff scan students beats having students scan a shared code, and what it costs.
QR code sign-in sheet in Google Sheets
Reception, contractors and members. Why sign-out needs two links rather than one in-or-out dropdown.
QR code check in and check out in Google Sheets
People and equipment, both directions, and the formula that shows who is still in.
Scan a QR code straight into Google Sheets
A phone app, a Google Form, an Apps Script web app or a scanner link — what each requires and where each breaks.
Generate QR codes from a Google Sheet
The IMAGE formula, an Apps Script loop, and a free bulk generator with printable label sheets.
FAQ
Common questions
How do I scan QR codes into Google Sheets?
Connect your Google account in the admin, pick your spreadsheet, and create a scanner link. Share that URL with your team — when they open it on any phone and scan a QR code or barcode, the result is written as a new row in your Google Sheet instantly.
Do field workers need to install an app or create an account?
No. Workers open the scanner link in any phone browser — iPhone, Android, or desktop. No App Store, no sign-up, no shared login. They scan and walk away.
Which Google Sheets does it write to?
Any spreadsheet in your Google Drive. You pick the spreadsheet and tab during scanner link setup. Each scanner link can write to a different Sheet — useful for separate locations or job types.
How much does it cost?
Free tier includes 1 scanner link, 300 total scans, and 1 device. Premium is $7 per registered device per month — unlimited scanner links, unlimited scans, and as many devices as you need.
Scanning in five minutes. No app install, no IT ticket, no training.
Create a scanner link, share the URL, and watch the data flow into Google Sheets. No app install, no IT rollout, no training required.